AI prompt to plan an educational seminar or webinar

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Below is a ready-to-copy prompt to plan an educational seminar or webinar, a detailed version that asks you clarifying questions first, and 2 specialized AI tools (Descript and Synthesia) with instructions for this task. It also works in ChatGPT, Claude, Gemini or Copilot.

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The prompt

Outline a 45-minute educational webinar on 'Insurance basics for new homeowners': agenda, slide titles, Q&A prompts, and registration copy. Educational only, no product pitches.

Detailed version (asks clarifying questions first)

Act as an experienced assistant to a licensed insurance agent. Before answering, ask me up to 3 clarifying questions (the audience, the channel and your agency's voice). Then complete this task, and finish with a short checklist of statements I should verify with my compliance team.

Task: Outline a 45-minute educational webinar on 'Insurance basics for new homeowners': agenda, slide titles, Q&A prompts, and registration copy. Educational only, no product pitches.

What a good result looks like

A good webinar outline is educational from start to finish: a clear agenda, slide titles that teach (what home insurance covers, deductibles, common surprises), planned Q&A prompts and registration copy that promises learning, not a sales pitch.

Common mistakes and watch-outs

Keep product pitches out, and check any rules about seminars (for example Medicare events have specific requirements). Don't record attendees without notice, and only follow up with people who agreed to it. If you use an AI presenter (for example Synthesia), make that clear to viewers.

How to adapt the prompt

Change the audience (first-time buyers, small business owners, people turning 65) and the length. Descript can edit the recording into short clips for later.

EXAMPLE output (placeholder data, not a real client)

Insurance basics for new homeowners (45 min)

Agenda:
0-5 Welcome and goals
5-15 What a homeowners policy covers
15-25 Deductibles and limits
25-35 Common surprises: flood, water backup, roof age
35-45 Q&A

Q&A prompts: "What's one thing you're unsure about in your policy?"

Registration copy: "New homeowner? Join a free 45-minute webinar to learn what your policy covers and what questions to ask. Educational only, no sales pitch. [Register Link]"

How to use it

Copy the prompt. Copy the short prompt above, or the detailed version if you want the AI to ask clarifying questions first.
Add your details. Add the details for your situation (line of business, audience, tone). Keep it de-identified; never paste client personal information.
Run it in the right tool. Paste it into ChatGPT, Claude, Gemini or Copilot, or use Descript and Synthesia as described below.
Review before you use it. No guarantees, price claims or misleading superlatives. Check every fact, name and number yourself.
Take the next step. Next, see: Plan Instagram Reels and short videos.

Best AI tools for this task

Specialized tools first, ordered by fit for this task (never by payout), then any general AI assistant.

Descript site ↗

AI audio and video editor that edits media by editing the transcript.

How to use it

Record and edit the webinar replay in Descript.

Synthesia site ↗

AI video platform for creating presenter-style explainer and training videos.

How to use it

Create a short promo video for the webinar in Synthesia.

Any AI assistant

ChatGPT Claude Google Gemini Microsoft Copilot

Paste the prompt above (short or detailed) into any of these.

Before you use it

No guarantees, price claims or misleading superlatives.
Run regulated content through your compliance process before publishing.
Never paste client personal information (names, policy numbers, health or financial details) into AI tools your agency hasn't approved.
Review every AI output for accuracy and compliance before you use it.

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