AI prompt to write a job posting for agency staff

An agency grows through its people. AI helps owners and managers write job ads, onboarding plans, training quizzes, SOPs and coaching plans faster, so new staff become productive sooner.

Below is a ready-to-copy prompt to write a job posting for agency staff, a detailed version that asks you clarifying questions first, and tips for using it. It works in any AI assistant: ChatGPT, Claude, Gemini or Copilot.

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The prompt

Write a job posting for a licensed customer service representative at an insurance agency: duties, requirements, and culture. Neutral, inclusive language.

Detailed version (asks clarifying questions first)

Act as an experienced assistant to a licensed insurance agent. Before answering, ask me up to 3 clarifying questions (the role, the person's experience level and tone). Then complete this task, and finish with a short checklist of statements I should verify with my compliance team.

Task: Write a job posting for a licensed customer service representative at an insurance agency: duties, requirements, and culture. Neutral, inclusive language.

What a good result looks like

A good posting says clearly what the job is (answering service requests, processing changes, helping clients), what's required (for example a license or the willingness to get one) and what it's like to work at your agency. It uses plain, inclusive language and avoids jargon.

Common mistakes and watch-outs

Avoid wording that could discourage protected groups (age hints such as 'digital native', gendered terms) and follow employment laws in your state, including pay transparency rules where they apply. Don't promise income figures for commission roles.

How to adapt the prompt

Change the role (producer, account manager, marketing assistant) and add your benefits, schedule and whether the job is remote. Ask for a short version for job boards and a longer one for your website.

EXAMPLE output (placeholder data, not a real client)

Customer Service Representative (Licensed) - [Agency Name], [City]

About the role:
Help our clients with policy changes, billing questions and ID cards, and keep their accounts up to date.

What you'll need:
- [State] property and casualty license (or willingness to obtain within [Number] days)
- Clear communication and attention to detail

What we offer:
- [Pay Range], [Benefits], [Schedule]

Apply: [Link]

How to use it

Copy the prompt. Copy the short prompt above, or the detailed version if you want the AI to ask clarifying questions first.
Add your details. Add the details for your situation (line of business, audience, tone). Keep it de-identified; never paste client personal information.
Run it in the right tool. Paste it into any AI assistant: ChatGPT, Claude, Gemini or Copilot.
Review before you use it. Follow employment law; avoid discriminatory language in job ads, interviews and policies. Check every fact, name and number yourself.
Take the next step. Next, see: Interview candidates for agency roles.

Which AI tool to use

Any AI assistant

ChatGPT Claude Google Gemini Microsoft Copilot

Paste the prompt above (short or detailed) into any of these.

Before you use it

Follow employment law; avoid discriminatory language in job ads, interviews and policies.
Never paste client personal information (names, policy numbers, health or financial details) into AI tools your agency hasn't approved.
Review every AI output for accuracy and compliance before you use it.

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